The Ultimate Cold Outreach Email Template Guide (With ChatGPT Prompts for Founders)
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The Ultimate Cold Outreach Email Template Guide (With ChatGPT Prompts for Founders)

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TL;DR

  • Cold outreach works—when it’s personal and purposeful
  • This guide gives you ready-to-copy templates and ChatGPT prompts for founders
  • Use our downloadable templates for B2B, partnerships, job searches, and more
  • Bonus: Data-backed tips for higher reply rates
  • Join the Promptica email list for more actionable founder resources

Why Cold Outreach Still Matters (And Why Most Templates Fail)

Let’s be honest: cold emails can feel awkward and, too often, land in the trash. But as a founder, cold outreach is sometimes your only way in—whether you’re fundraising, landing your first customers, or seeking strategic partnerships.

The problem?
Most cold outreach templates feel canned, generic, and get ignored. The best emails are short, hyper-personalized, and respectful of the recipient’s time. But writing those from scratch every time is exhausting.

That’s where leveraging ChatGPT—and proven, flexible templates—can make all the difference. This guide shows you how.

Copy-and-Use Cold Outreach Email Templates (With ChatGPT Prompts)

Below are plug-and-play templates for common founder scenarios, plus ChatGPT prompts to help you quickly personalize each one.

1. B2B Sales: First Touch

Template:

Subject: Quick Question About [Company]‘s [Relevant Initiative]

Hi [Name],

I came across [Company] and noticed your work on [specific project or pain point]. I’m [Your Name], founder at [Your Startup], and we help teams like yours [brief, relevant benefit].

Would you be open to a quick call to see if this could help your team save time on [pain point]?

Best,
[Your Name]

ChatGPT Prompt:

“Rewrite this cold outreach to a B2B prospect. Make it more conversational. Add a personalized hook based on their recent blog post about [topic], and end with a clear, low-pressure CTA.”
[Paste template above]

2. Investor Outreach: Fundraising

Template:

Subject: [Startup Name] — Solving [Problem] for [Customer Type]

Hi [Investor Name],

I’m [Your Name], founder at [Startup]. We’re building [1-line description]. I saw your investments in [Relevant Portfolio Companies] and thought [Startup] might align with your focus.

Are you open to a quick intro call next week?

Best,
[Your Name] | [LinkedIn] | [Website]

ChatGPT Prompt:

“Personalize this investor outreach email for [Investor Name], referencing their recent investment in [Portfolio Company]. Make the intro punchier and add a one-sentence traction metric.”
[Paste template above]

3. Partnership Requests

Template:

Subject: Partnership Opportunity: [Your Startup] & [Their Company]

Hi [Name],

I’m reaching out from [Your Startup]—we’ve been following [Their Company] and admire your work in [area]. We see a potential fit for collaboration, especially around [specific initiative or shared goal].

Would you be open to a brief chat to explore this?

Thanks,
[Your Name]

ChatGPT Prompt:

“Turn this partnership email into a more compelling pitch. Add a sentence about a recent accomplishment from [Their Company] and suggest a specific collaboration idea.”
[Paste template above]

4. Job or Advisor Outreach

Template:

Subject: Inspired by Your Work at [Company]

Hi [Name],

I’m [Your Name], founder at [Startup]. Your background in [area] caught my attention—especially your work on [specific project]. We’re looking for an advisor with your expertise as we scale [Startup].

Would you be open to a quick chat to see if there’s a fit?

Best,
[Your Name]

ChatGPT Prompt:

“Make this outreach warmer and more specific. Reference [Name]‘s recent talk at [Event] and ask a smart question about their approach to [topic].”
[Paste template above]

Bonus: Data-Backed Tips to Boost Your Reply Rate

  1. Keep it under 120 words: Shorter emails get more replies.
  2. Personalize the first line: Mention something specific about them or their company.
  3. Ask one clear question: Don’t overwhelm with multiple asks.
  4. Follow up (politely): 60%+ of replies come after a follow-up.
    Use this ChatGPT prompt:

    “Draft a polite follow-up to this cold email sent last week. Assume no reply, and keep it friendly.”
    [Paste your sent email]

Download: Cold Outreach Email Templates Pack

Get all these templates (plus a few extras) in a ready-to-copy Google Doc.
👉 Download the Cold Outreach Templates Pack (Link to downloadable asset)

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You don’t have to reinvent the cold outreach wheel. Use these templates, personalize with ChatGPT, and start more meaningful conversations today. If you try a prompt, let me know how it goes—I love hearing founder stories!